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Sample Demand Letter to the USPS*

There are thousands of mail trucks out on the road each and every day. This makes the chances of being involved in an auto accident with one very high. If you are in an accident with a postal service, you may be able to file a persona injury claim for damages resulting from the accident.

The first step in your personal injury claim is filing a demand letter with the service and their insurance. In your demand letter, you will need to include the damages resulting from the accident.

Sample Demand Letter

An attorney can help make sure you do not leave out any damages from your demand letter. Below is a sample demand letter.


[Your Name]
[Your Address]
[Your City, State, and Zip Code]
[The Date]

[Name of the Claims Adjuster]
[His or Her Job Title]
[Address of the Insurance Company]
[City, State, and Zip Code of the Insurance Company]

Re: Your Insured, [Name of the Defendant]

Claimant: [Your Full Legal Name]

Claim Number: (only include this if a claim number has already been assigned and you have received correspondence on the matter)

Date of Loss: [Date of the Accident or Incident that Caused Your Injuries]

Dear Mr./Ms. [Name of Claims Adjuster]

I am writing to you with reference to the accident caused by your client, Mr. Kenneth L. Polanski Jr. I am claiming, as a result of Mr. Polanski’s negligent actions in his capacity as a driver for the postal service, substantial damages due to the injuries I sustained and loss of earnings as a result of an inability to return to work for 12 work days after being hit by Mr. Polanski’s truck.

As I have already notified you by email on March 17th 2018, I was driving along H Street North at 11.30 a.m. on February 10th 2018 in the vicinity of the West Lake Shopping Center when Mr. Prescott hit my vehicle as he emerged from a driveway. Mr. Prescott’s failure to yield the right of way and anticipate traffic flowing already on H Street has directly contributed to multiple injuries I sustained as a result of the collision. My claim for compensation includes medical bills, an amount for pain and suffering, damage to the side panel and passenger’s side door of my car, as well as 2 weeks loss of salary.

Please refer to the police report compiled at the scene of the collision which confirms that Mr. Polanski failed to stop when emerging from the driveway from the shopping center despite clear markings on the road and signage. A written report from 1 eyewitness who saw the accident happened is included with the police report and medical bills.

As a result of Mr. Polanski’s negligence and disregard for state traffic regulations I have suffered shock and a shoulder injury. The shoulder injury involved a fracture of the collar bone and a dislocated humerus, both of which required resetting. I was unable to return to work for 2 and a half weeks and am now still attending trauma counseling for psychological stress caused by the incident.

I attach with this demand letter the following medical bills for hospital treatment, doctor’s initial and subsequent visits, medication and trauma counseling.

Hospital treatment: $1,760

Doctor’s visits: $365

Medication: $67

Trauma counseling sessions to date: $380

I also enclose evidence of loss of earnings (2 weeks 2 days at $240 /day): $2,880 and an amount for pain and suffering of $2,220.

I also include a bill for repair of my car for $325.

Total requested: $7,997.

I expect to receive an acknowledgement and formal response from your office within 30 days of the receipt of this letter.

[Your Name – printed]


Note that if you confine the demand to medical treatment and lost wages only you risk losing room for negotiation with the insurer. It helps to make a claim for a higher amount than just for the damages mentioned above.

Get Legal Help From a Personal Injury Lawyer

You are advised to seek legal advice and help with negotiating your claim for compensation after any vehicle accident caused by someone else’s negligence. Complete the Free Case Evaluation on this page to get help with your demand letter.

*The content of this article serves only to provide information and should not be construed as legal advice. If you file a claim against the US Postal Service, or any other party, you may not be entitled to any compensation.

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